MINIMUM QUALIFICATIONS

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• Associate’s degree in Human Services, Business/Public Administration, or related field.

• 1-2 years of direct experience in an Administrative or Management position.

• 1-2 years of direct experience with scheduling, organizing, and tracking information.

• 1-2 years of direct experience with Quality Control Management procedures.

• Proficiency in computer software.

• Excellent oral and written communication skills.

• Verbal and written fluency in English.

• Team-oriented with proven related experience.

• Excellent organizational skills and the ability to work independently when necessary.

• Ability to travel, as needed.

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PREFERRED QUALIFICATIONS

 

• Bachelor’s degree in Human Services, Business/Public Administration, or related field.

• 3-4 years of direct experience in an Administrative or Management position.

• 3-4 years of direct experience with scheduling, organizing, and tracking information.

• 3-4 years of direct experience with Quality Control Management procedures.

• Familiarity with adaptive technology.

• Personal/previous experience in independent living and/or working with persons with disabilities is preferred and may substitute for other qualifications.

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ESSENTIAL RESPONSIBILITIES

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• Promotes the Independent Living philosophy.

• Oversees the Quality Assurance of programs for the CILNCP.

• Conducts research into “best practices” for Quality Assurance at CILNCP and elsewhere.

• Provides management, staff, and other stakeholder groups with information regarding quality improvement efforts and make recommendations for improvement.

• Facilitates learning, discussion, discovery, and development with CILNCP staff of effective Quality Assurance.

• Attends appropriate meetings both within and outside the CIL to ensure collaboration in Quality Assurance implementation and assessment.

• Coordinates Quality Compliance evaluation of services (i.e., record review, observation, survey, interview, etc.).

• Implements Quality Compliance processes to evaluate services and programs.

• Distributes, tabulates, and measures Program Satisfaction Surveys to various stakeholders.

• Reports on Quality Compliance evaluations semi-annually as an accompaniment to the Quality Management work plan summary.

• Collaborates with both administration and staff to ensure goals are met in accordance with the CILNCP’s strategic work plan.

• Maintains a staff training tracking system to assure as part of organizational training efforts, based on strategic work plan goals, or as determined by the needs of staff.

• Reviews and audits all PA Dept. of Human Services (DHS) billable program/waiver hours.

• Oversees data and processes of accounts receivable into CILNCP accounting software.

• Maintains an accurate filing and information system for CILNCP fiscal operations.

• Track expenses as they relate to the consumer portion of DHS programs and waivers.

• Develops and makes recommendations to the Chief Executive Officer for policies and procedures which comply with State and Federal regulations, as well as which enhance the overall operations of the agency.

• Maintains the CILNCP Program Policies and Procedures Manual (PPM) - revising, updating, and developing policies as needed.

• Ensures PPM meets the needs of all programs/departments in terms of policy, practice, and procedures related to program services.

• Ensures PPM complies with all regulatory bodies. 

• Exhibits high levels of professionalism and confidentiality in working with consumers, directors, managers, staff, and the public both within and outside of the CIL.

• Exhibits high levels of professionalism, confidentiality, and effective communication skills in establishing collaborative working relationships with both members of the Senior Leadership and Programs & Services Leadership Teams as well as the Business Leadership Team.

• Demonstrates excellent oral and written communication skills in disseminating information to various constituencies, both inside and outside of the CIL.

• Assures the appropriate monitoring of the agency’s database systems.

• Attends and participates in training, conferences, and workshops.

• Performs duties according to CILNCP confidentiality guidelines for the protection of consumer information as required under the US-DHH HIPAA Regulations.

• Works a flexible work schedule to accommodate the CILNCP’s needs as applicable.

• Ensures all work is completed in a timely and accurate manner.

• Performs other duties as assigned.

• Performs all duties commensurate with the CILNCP Policy & Procedures Manual.

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KEY COMPETENCIES & SKILLS

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• organizational and planning

• time management skills and the ability to prioritize work

• data management

• attention to detail and accuracy

• problem-solving

• adaptability

• customer service orientation

• teamwork

• communication skills - verbal and written

• confidentiality

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This job description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, efforts, or working conditions associated with the position. While it is intended to be an accurate reflection of the job requirements, the CILNCP reserves the right to modify, add or remove duties and to assign other duties as necessary.

 

* Reasonable accommodations will be made for people with disabilities.