MINIMUM QUALIFICATIONS

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• knowledge of relevant software applications including MS Office

• proficient in the use of email and internet

• accurate keyboard skills

• knowledge of office management systems and procedures

• knowledge of administrative procedures

• high school diploma or equivalent

 

ESSENTIAL RESPONSIBILITIES

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• answering and directing phone calls

• taking and distributing messages

• organizing and scheduling appointments

• organizing and coordinating meetings

• handling inquiries and incoming work requests

• reviewing files and records to answer requests for information

• checking and distributing documents and correspondence

• receiving, sorting, and distributing incoming mail

• compiling records of office activities

• photocopying, scanning, and faxing

• sending emails

• preparing and sending outgoing mailings and packages

• typing documents and correspondence

• checking and entering data

• updating and maintaining databases

• keeping office area neat and tidy​

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KEY COMPETENCIES & SKILLS

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• organizational and planning

• time management skills and the ability to prioritize work

• data management

• attention to detail and accuracy

• problem-solving

• adaptability

• customer service orientation

• team work

• communication skills - verbal and written

• confidentiality

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This job description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills, efforts, or working conditions associated with the position. While it is intended to be an accurate reflection of the job requirements, the CILNCP reserves the right to modify, add or remove duties and to assign other duties as necessary.

 

* Reasonable accommodations will be made for people with disabilities.